008–Fixed Field for Authority Record

The 008–Fixed Field for Authority Record dialog box provides coded information about the record as a whole or about special aspects of the 1XX heading or 4XX/5XX tracing fields. These coded data elements are useful for retrieval and data management purposes.

Select from the following options to enter information in the 008-Fixed Field for the authority record:

Entry date - Six digits specify the date the record was first entered into machine-readable form. The date is given in the pattern yymmdd 
(yy for the year, mm for the month, and dd for the day).

Direct or indirect geographic subdivision A subdivision which limits a topical subject heading to a specific geographic location. For example, in the headings: Women - Peru Libraries - New York (State) - A one-character code indicates whether the subject heading system/thesaurus used to formulate the 1XX heading provides for subdividing the heading by the name of a country or other jurisdiction, region, or geographic feature. In an extended heading, 008/06 coding is based on the entire heading, including the subject subdivisions.

Romanization scheme - Indicates that the 1XX heading field contains the romanized form of a name or uniform title and identifies the romanization scheme used. If the 1XX heading is not a romanized form, code n is used.

Language of catalog - Indicates whether the heading in the 1XX field and its associated reference structure (that is, the headings in the 1XX, 260, 360, 4XX, 5XX, 663, and 664 fields) are valid according to the rules used in establishing headings for English-language catalogs, French-language catalogs, or both.

Kind of record - Indicates whether the authority record represents an established or un-established 1XX heading.

Descriptive cataloging rules - A one-character alphabetic code identifies the descriptive cataloging rules used to formulate a name, name/title, or uniform title 1XX heading. A heading formulated according to descriptive cataloging rules that is used as a subject access point in bibliographic records may also be coded for a particular set of subject heading system/thesaurus conventions in 008/11. If the 1XX heading is not formulated using descriptive cataloging rules, code n is used and the heading is not used as a main or added entry A secondary entry to the main entry in a MARC record. in bibliographic records.

Subject heading system/thesaurus - A one-character alphabetic code identifies the subject heading system/thesaurus conventions used to formulate the 1XX heading. A heading formulated according to descriptive cataloging rules that is used as a subject-added entry in bibliographic records may also be coded for a particular set of conventions in 008/11. If the 1XX heading does not conform to subject heading/thesaurus conventions, code n is used.

Type of series - Indicates the type of series contained in the 1XX heading field in an established heading record. The record may also contain series treatment information in fields 640-646. The codes distinguish between headings for monographic series A group of monographs with a collective title in addition to their individual titles. The individual titles may or may not be numbered. The collective title is generally found on the title page or the cover of each monograph. and multipart items that are cataloged as a set. They also identify other headings that may be considered appropriate for use as a series-added entry in bibliographic records, regardless of whether the series is actually traced.

Numbered or unnumbered series - Indicates whether the 1XX field contains an established heading for a numbered or unnumbered series or whether the series varies between being numbered and unnumbered.

Heading use - main or added entry - Indicates whether the 1XX field contains an established heading that conforms to descriptive cataloging rules and, therefore, is appropriate for use as a 1XX main entry or 7XX added entry field in bibliographic records.

Heading use - subject added entry - Indicates whether the 1XX field contains an established heading that conforms to subject heading system/thesaurus conventions and, therefore, is appropriate for use as a 6XX subject access entry in bibliographic records.

Heading use - series added entry - Indicates whether the 1XX field contains an established heading that conforms to descriptive cataloging rules, and therefore is appropriate for use as a series-added entry in bibliographic records (4XX Series Statements (Traced); 8XX Series Added Entry).

Type of subject subdivision - A one-character alphabetic code identifies the type of authorized subject subdivision contained in the 1XX heading field in a subdivision record, an established heading and subdivision record, or a reference and subdivision record. Code n is used in all other kinds or records.

Type of government agency - A one-character code indicates the jurisdictional level of a 1XX heading that is the name of a government agency. The heading may be a jurisdiction or a body created or controlled by a national, state, or local government (including intergovernmental bodies of all types).

Reference evaluation - Indicates whether the 4XX/5XX tracing fields have been evaluated for their consistency with the rules used to formulate the 1XX heading in the record. This information is used to identify heading/tracing inconsistencies when a major change in the rules used to formulate headings and references has not been fully implemented.

Record update in process - Indicates whether a change in any field in a record is being considered. The organization investigating the modification may be identified by the MARC 21 code contained in the last subfield d of field 040 (Cataloging Source). Code b alerts users to a potential change in a record after its initial creation. The completeness of the authority information contained in the record is indicated in Leader/17 (Encoding level).

Undifferentiated personal name - Indicates whether the personal name in a name or name/title heading contained in field 100 in an established heading record or a reference record is used by one person or by two or more persons. Code n is used if the 1XX heading is not a personal name or if the personal name is a family name (field 100, first indicator value 3).

Level of establishment - Indicates the extent to which the 100 to 151 headings conform to the descriptive cataloging or subject heading system and thesaurus conventions used to formulate the heading. Codes a, b, c, and d are used only in established heading records. Code n is used in all other kinds of records.

Modified record -A one-character code indicates whether the record is modified from its intended content because it required characters that could not be converted into machine-readable form, or because it exceeded a system-imposed maximum allowable length.

Cataloging source -A one-character code indicates the creator of an authority record. If the cataloging source A code stored in tag 040 $a that tells who created the record. These codes are governed by the MARC code list for libraries. is known, it is identified in subfield a of field 040 (Cataloging Source).